CEDS Committee General Guidelines

 

1.      Authority.

These General Guidelines are adopted by the West Michigan Regional Planning Commission (WMRPC) in accordance with rules established by the U.S. Economic Development Administration (EDA) for the purpose of maintaining a Comprehensive Economic Development Strategy (CEDS).

 

 

2.    Definitions.

  1. Board – The policy body of the WMRPC

  2. CEDS – Comprehensive Economic Development Strategy

  3. CEDS Committee – The Committee made up of representatives from members gathered to develop and implement the CEDS

  4. EDA – The U.S. Economic Development Administration

  5. Member – A county, city, village, township that is a member of the West Michigan Regional Planning Commission

  6. Public Sector – Supported by government funds

  7. Private Sector – Supported by private funds

  8. Region 8 – The area consisting of Allegan, Ionia, Kent, Mecosta, Montcalm, Osceola, and Ottawa counties.

  9. Representative – A person appointed by a member to serve on the CEDS Committee

  10. WMRPC – West Michigan Regional Planning Commission

 

3.    Purpose.

 

The CEDS Committee shall be a voluntary committee of economic and community developers from across Region 8, which includes communities in the seven counties of Allegan, Ionia, Kent, Mecosta, Montcalm, Osceola, and Ottawa.  The Committee shall assist in developing the annual CEDS Document including identifying potential public works projects, planning projects, and other projects with the potential for promoting economic and community development.

 

 

4.    Membership.

 

Membership on the CEDS Committee is dependent on membership in the WMRPC, with the exception of At-Large Committee Members.  

 

 

5.    Organization.

 

5.1   Committee.  The CEDS Committee is responsible for maintaining an up-to-date CEDS and makes no policy decisions for the WMRPC.  The WMRPC is responsible for approving the CEDS with the recommendation of the CEDS Committee.

 

5.2  Representation.  Each Member with a population of at least 10,000 people shall have no more than two (2) representatives on the CEDS Committee.  The Committee representation shall be comprised of one public sector representative and one private sector representative from each Member with a population of at least 10,000 people.  The term of office for a representative shall be one (1) year or until a new appointment is made by the Member’s governing body.  Each member with a population of at leas 10,000 people may designate one (1) Alternate which may act only in the absence of a Representative.

 

5.3  At-Large Representatives.  The CEDS Committee may have up to three (3) at-large members approved by the Committee.  At-large positions shall create a committee that maintains a simple majority of private sector representation.

 

 

6.    Officers.

 

6.1 Selection.  In January of each year, the Committee shall select from its membership a Chairperson and Vice-Chairperson.

 

6.2 Duties.  A Chairperson shall preside at all meetings and shall conduct all meetings in accordance with the rules provided herein.  The Vice-Chairperson, in the absence of the Chairperson, shall act in the capacity of the Chairperson.

 

6.3 The Vice-Chairperson shall succeed to the office of Chairperson in the event of a vacancy in that office; in which case, the Committee shall select a successor to the office of Vice-Chairperson at the earliest possible time.  Such Chairperson and Vice-Chairperson shall serve until the current term of office is ended.

 

6.4 Tenure.  The Chairperson and Vice-Chairperson shall take office immediately following their election, and shall hold their office for a term of twelve months.  All officers can be re-elected to successive terms.

 

 

7.  Meetings.

 

7.1    Meeting Notices.  A notice of all meetings shall be sent to the list of CEDS Committee.  Meeting agendas shall be posted at the office of the WMRPC.  Agendas shall include the meeting date, address, time, and telephone number of the WMRPC office.

 

7.2    Regular Meetings.  Regular meetings of the Committee shall be held as necessary to maintain an up-do-date CEDS.  A schedule of anticipated meetings for the program year shall be maintained by the WMRPC. 

 

7.3    Special Meetings.  Special meetings may be called by the Chairperson.  Notice to CEDS Committee shall be mailed using the U.S. Postal service no fewer than seven (7) days in advance of the special meeting.

 

7.4    Quorum.  In order for the Committee to conduct business or take any official action, a quorum consisting of Committee Representatives of a majority of the Members must be present.  When a quorum is not present, no official action except for closing of the meeting may take place.  When a quorum is not present Committee Members may discuss matters of interest, but can take no action until the next regular or special meeting.

 

Order of BusinessThe order of business for all regularly scheduled Committee meetings shall be:

 

        a.  Call to order

        b.  Roll Call

        c.  Approval of Minutes

        d.  General Business

        e.  Unscheduled Business

        f.  Adjournment

 

 

8.  Minutes.  

 

Minutes shall be prepared for all CEDS Committee meetings.  The minutes shall contain a brief synopsis of the meeting including a recording of Committee Members in attendance, a complete restatement of all motions, and recording of votes.  All communications and any actions taken shall be attached to the minutes. 

 

 

9.    Matters to be acted upon by Staff on Behalf of the CEDS Committee.

 

WMRPC staff may take any action necessary in the name of the CEDS Committee in accordance with plans, policies, and procedures established by the CEDS Committee and WMRPC Board. If a serious conflict of interest, public controversy, or uncertainty as to the plans, policies, or procedures occurs; staff shall make the matter known for resolution by the CEDS Committee and/or the WMRPC Board.

 

 

10.          Amendments.

 

These general guidelines may be amended by a majority vote of the WMRPC Board during any regular meeting.

 

 

THESE GENERAL GUIDELINES WERE ADOPTED BY THE WEST MICHIGAN REGIONAL PLANNING COMMISSION ON JUNE 16, 2006.

  

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